Conference Regulations

General Provisions 

  1. The conference organizer is Biznes dla Klimatu ul. Marynarki Polskiej 163, 80-868 Gdańsk, registered under the KRS number: 0000918671, District Court in Gdańsk, 7th Commercial Division of the Registration Office, NIP: 5833436474, REGON: 389954940.
  2. The Baltic Nuclear Energy Forum Conference, referred to as the Conference in these Regulations, takes place on the date and location specified by the conference organizer, namely: Business for Climate Foundation.
  3. The provisions of these Regulations constitute an integral part of the Conference Participation Application and are binding on all participants of the Conference, both Guests and Partners, referred to as Participants in these Regulations.
  4. The Ordering Party is a natural or legal person who placed an order for services using the Registration Form available at https://bnef25.konfeo.com/en/groups
  5. A Participant of the Conference is the Ordering Party who is a natural person or a natural person indicated by the Ordering Party in the Registration Form.
  6. If the Ordering Party is not the Participant, the Ordering Party expresses consent for the processing of the Participant’s personal data and consent for the use of the Participant’s image recorded during the Conference. If the Participant does not give the aforementioned consents, they must contact the organizer to have them removed.
  7. Filling out the Registration Form is tantamount to the Ordering Party’s acceptance of these Regulations.

Participation Conditions 

  1. The condition for participation in the Conference is:
    • Registration of participation in the Conference by completing the Application Form online.
    • Payment by bank transfer in accordance with the procedure described in point. Payment Rules of these Regulations.
  2. The reduced fee (marked as “representatives of public administration / academic staff”) applies only to situations in which the application is made by a public institution or a university and an invoice is issued to the applicant.
  3. Confirmation of the Participant’s registration will be sent by the Organizer by e-mail together with a proforma invoice within max. 4 (four) business days from the date of receipt of the application via the Application Form.
  4. Due to the limited number of places, the reservation of participation in the Conference is decided by the order of applications.
  5. The Participant covers the cost of participation, travel and accommodation on their own.
  6. The deadline for sending the Application Form is specified by the Organizer on the Application Form. After this deadline, applications are possible depending on the availability of places via direct communication with the Organizer via the e-mail contact provided on the website: https://bnef.pl/kontakt
  7. The above organizational conditions do not apply to applications sent later than 7 days before the start date of the Conference. In this case, the organizational conditions should be agreed individually with the Organizer.

Conference Rules

  1. he Organizer establishes the Conference plan and has the right to make changes in the program, even on the day of the Conference. This includes the right to change the schedule and order of presentations.
  2. The Organizer is not responsible for delays in the implementation of individual assumptions of the Conference, nor is it responsible for Participants not using any point of the meeting program.
  3. All participants of the Event are obliged to comply with the regulations of the facility in which the event takes place.
  4. The Participant bears full responsibility for any damage caused by themselves or persons delegated by the Ordering Party to participate in the Conference, on the premises of the facilities where the Conference takes place.
  5. The Organizer is not responsible for lost, destroyed, or stolen items belonging to the Participant or persons delegated by the Ordering Party during the Conference.
  6. The Participant agrees to adhere to safety rules, including fire safety, epidemiological, as well as instructions and organizational and technical commands of the Organizer’s representative.
  7. Recording or capturing the conference in any other way is not allowed without the written consent of the Organizer.
  8. The event is organized in a dual form: traditionally at the facility and in the form of an online broadcast available on the website after prior registration. The Organizer reserves the right to change the form of organization in the event of force majeure. In case of changing the form to online broadcast only, a refund of the payment will be made in the amount of the difference in costs incurred and the standard rate for online participation.

Payment Rules 

  1. If the price depends on the registration date, its amount is determined by the date the Organizer receives the Registration Form and timely payment.
  2. The method of payment for the conference is advance payment by bank transfer to the following account: Biznes dla Klimatu, ul. Marynarki Polskiej 163, 80-868 Gdańsk mBank: 04 1140 1065 0000 4169 4200 1001.
  3. Payment can also be made via the Przelewy24 service.
  4. The payment card operator is PayPro SA Agent Rozliczeniowy, ul. Pastelowa 8, 60-198 Poznań, entered into the Register of Entrepreneurs of the National Court Register maintained by the District Court of Poznań, Nowe Miasto and Wilda in Poznań, 8th Commercial Division of the National Court Register under KRS number 0000347935, NIP 7792369887, Regon 301345068.
  5. Payment for the Conference must be made by the date indicated on the proforma invoice.

Cancellation Conditions

  1. Under the terms and conditions set out in these Regulations, the Participant may resign from participation in the Conference (contractual right of withdrawal).
  2. A Participant who has paid for participation in the Conference is entitled to resign from participation in the Conference by the deadline of 01.03.2025, by sending the Organizer a written declaration of resignation in the form of a registered letter to the Organizer’s address or electronically to the e-mail address: bnef@biznesdlaklimatu.pl
  3. In the event of resignation from participation in the Conference, the Organizer shall return to the Participant all or a specified part of the amount paid (in accordance with paragraph 4 below) to the bank account from which the payment was made. The refund of the paid amount will be made within 30 days, based on a correction invoice accepted by the Participant.
  4. In the event of the Participant’s withdrawal from participation in the Conference, the refund of the paid amount will be made on the following terms (the date of receipt of the withdrawal is decisive):
    • withdrawal submitted by 01.02.2025 – refund of the full fee to the bank account from which the payment was made,
    • withdrawal submitted by 01.03.2025 – refund of 50% of the fee to the bank account from which the payment was made,
    • withdrawal submitted after 01.03.2025 – the participant is not entitled to a refund of the fee.
  5. In the event of withdrawal submitted after the deadline, the Organizer reserves the right to retain the fee paid for participation in the Conference.
  6. Given the nature of the Conference, Consumers and Prosumers do not have the right to withdraw from a contract concluded remotely under the Consumer Rights Act pursuant to Article 38, paragraph 1, point 12, i.e. because it is a contract for the provision of services related to entertainment, sports or cultural events, and the contract specifies the day or period of service provision.
  7. In the event of a Participant’s failure to appear at the Conference, they shall be liable for the full participation fee in accordance with the Application Form.

Data Protection

  1. The Data Controller in terms of the European Parliament and Council Regulation (EU) 2016/679 of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as “GDPR”) is Biznes dla Klimatu, ul. Marynarki Polskiej 163, 80-868 Gdańsk.
  2. The Personal Data Controller is responsible for the use of personal data of the Conference Participant or the Ordering Party (hereinafter collectively referred to as “Participants”).
  3. Contact with the Data Controller’s representative: fundacja@biznesdlaklimatu.pl
  4. Participants’ personal data will be processed for the purpose of conducting the Conference, including creating a list of Conference participants and providing organizational information.
  5. The recipients of Participants’ personal data will be Biznes dla Klimatu and other entities providing services for the Controller, including financial settlements, accounting, legal, advisory and consulting, and archiving services, computer equipment and software services where data is stored, and all other services supporting the Controller’s activities in connection with the Conference.
  6. Participants have the right to request access to their personal data from the Controller, the right to rectify, delete, or limit processing, the right to data portability, and if the processing of personal data by the Controller is based on consent, the right to withdraw consent at any time by sending written information to the enterprise’s address or email fundacja@biznesdlaklimatu.pl
  7. Participants have the right to object to the processing of their personal data, which is not based on their consent, contract, or legal provision.
  8. Participants’ personal data will be stored for a period of 12 months, however, in case of an objection to the processing of personal data, until the objection that has been acknowledged in the manner specified in point 7.
  9. Participants have the right to file a complaint with the supervisory authority, i.e., the President of the Office for Personal Data Protection, if they believe that the processing of personal data by the Controller violates legal provisions.
  10. By registering, the Ordering Party being a natural person, as well as a natural person representing in the registration process the Ordering Party not being a natural person, consents to the processing of their personal data for the purposes of conducting the Conference, including creating a list of Participants. In case the Applicant is not the Participant, the Participant confirms their consent to data processing in accordance with §1 item 6.
  11. Providing personal data is voluntary, but necessary for participation in the Conference.
  12. The Organizer has adopted and adheres to a personal data security policy.
  13. The Organizer takes all appropriate security measures in accordance with legal provisions and generally accepted principles for the protection of confidentiality of information.
  14. The Participant consents to the use of their image captured during the Conference by the Organizer, and the Organizer reserves the right to conduct photographic sessions and video recordings during the Conference. If the Participant does not consent to the use of their image in informational and promotional materials, they are required to inform via electronic communication of the lack of consent to capture the image no later than the first day after the end of the Conference.
  15. The Organizer reserves the right to use an external service for registration.

Complaints

  1. Any complaints from Conference Participants against the Organizer should be submitted by e-mail to the e-mail address: bnef@biznesdlaklimatu.pl or in writing by registered letter with acknowledgement of receipt to the address of the Organizer’s registered office.
  2. Complaints from Conference Participants may be submitted no later than 3 days after the end of the Conference.
  3. After the above-mentioned deadline, no complaints will be considered. The Organizer undertakes to consider the complaint within 14 days from the date of its submission.

Final Provisions

  1. The Organizer reserves the right to cancel the Conference or change the date and hours due to unforeseen events. In case of cancellation, all payments made by the Participant will be refunded by the Organizer in full.
  2. By unforeseen events, the Organizer understands: fire, flood, failure of electrical, heating, gas, water and sewage, air conditioning, or other installations, the occurrence of which could threaten the life or health of persons participating in the Conference, armed conflict, street riots, road, rail, air or other accidents that prevent travel to the place of the Conference and its safe conduct, other events that make it impossible to organize the Conference according to the program or threaten the life or health of Participants in the event of its occurrence.
  3. Sending the Registration Form signifies acceptance of the provisions of these Regulations, as well as compliance with the organizational rules and all other arrangements made between the Participant and the Organizer.
  4. During the Conference, the Organizer reserves the right to take photographs and record the proceedings in the form of photographic and video documentation of speeches and images of Participants for use in publications and on the websites and social media profiles of Business for Climate and Conference Partners.
  5. The Organizer declares that materials made available to Participants during the Conference are protected by copyright law. The Ordering Party and/or Participant has the right to use them only within the limits of personal permissible use. Copying, duplicating, disseminating, and other forms of use of these materials beyond the limits allowed by law are prohibited.
  6. The Organizer has the right to change the provisions of the Regulations. Changes come into effect 7 days after their posting on the website www.bnef.pl
  7. Any disputes arising from participation in the Conference will be settled by the court competent for the Organizer’s headquarters.
  8. In matters not regulated by these Regulations, the provisions of the Civil Code apply.
  9. These Regulations come into force on the day of their posting on the website www.bnef.pl